Ottawa Girls Hockey Association © 2026
The Team Manager is a key member of the team’s leadership team and is mostly responsible for the off-ice administration and smooth operation of a team throughout the season. The team manager’s role centres on organization and communication: from setting up the team (entering game schedules, coordinating league paperwork, securing travel permits) to managing the team (handling scheduling logistics, communicating policies and schedule changes to players and families, and liaising with referees and league contacts) and closing out the season with final administrative tasks. While specifics vary by team this logistical backbone allows coaches to focus on training and performance, and ensures players, parents and officials remain informed and coordinated.
Beyond routine scheduling and administrative duties, a Team Manager plays a central role in connecting all parties involved in a competitive season. They act as the primary point of contact between coaches, parents, athletes, and external stakeholders (such as league administrators), organize game-day and travel logistics and manage team documentation. This role, though often behind the scenes, is vital for fostering a well-organized, communicative, and positive environment that enhances the overall experience and success of the team. The resources below are intended to assist you in fulfilling your role as Team Manager.
1. Send welcome email on behalf of the Head Coach
2. Identify Team Staff to be rostered (Assistant Coaches, Treasurer, Trainer, On-Ice Helpers)
3. Set up team budget and account
4. Identify Parent Helpers (Den Moms, Timekeeper, Scorekeeper, etc.)
5. Obtain certifications (Trainer Certs, Coaches Certs, VSS, etc)
6. Finalize Team Roster (will need info from 5 above to complete)
7. Register for tournaments in discussion with Head Coach
8. Book hotels for away tournaments
9. Set up communications (RAMP Team App)
10. Communicate Parent Code of Conduct
11. Obtain additional insurance (if required)
12. Plan Parent Meeting/ Team icebreaker
13. Decide on team apparel
14. Organize jerseys and socks
1. Fill out medical forms
2. Provide tournament and blackout dates to OGHA Ice Scheduler
3. Schedule league games (possibly with HC)
4. Enter home games into the RAMP Website (see below links for help)
5. Schedule exhibition games (as required)
6. Download RAMP GameSheets app and create account
7. Provide the Scorekeeper codes for team’s Home games.
8. For Home games, ensure both teams have digitally signed the game sheet in the RAMP App, no later than 25mins prior to game start.
9. For Away and Tournament Game, ensure game sheet is signed no later then 30mins prior to game start.
10. Report any suspensions immediately after game to stats@owha.on.ca
11. Enter the ice schedule into team communications tool
12. Affiliate players (when required)
13. Obtain travel insurance and permits for games outside of Ontario (if applicable)
14. Schedule playdowns games (as required)
15. Schedule playoff games (if applicable)
16. Finalize the Team Budget
17. Close bank account
General Team Items